Liz of My Tapley Tree...and its Branches wrote about her experience at the National Archives and I wanted to give readers my take on it as well. It was a week day, so the line getting into the Archives was not that long. We had to walk through security first and foremost: put our bags through the metal detector thingie, empty our pockets, remove our coats if we had one, and walk through the metal detector, just like you do at the airport. Then at the desk, we show our picture id and hand over our equipment – cameras, scanners, and laptops – to the security officers who then record the serial numbers of our equipment on our “equipment receipt.” This receipt is good for 90 days and is presented to the officers each time you enter the Archives. Once our IDs are confirmed and our equipment is logged, we are given a yellow badge and then we sign our names into the log.
**Note: I have heard that renovations are currently going on
at the Archives, so what I’m about to describe may or may not be standard
procedure at the Archives during non-renovation times.
Upon entry into the Archives, we are greeted by a main desk
and archivist who directs us where to go. For land records, we are directed to
the “Finding Aid Room” to the left; for microfilms (AKA military Records), we
are directed straight ahead. But first, as first time visitors, we are directed
to the microfilm room where we are required to obtain our “Researchers Card.”
The archivist there tells us to sit at a computer, watch a powerpoint
presentation, fill in the form at the end, and then we will have our picture
taken and a card made up. It took us about 10 minutes to complete this process
on a Thursday morning around 10 am, however a peek back at the orientation room
a little later on showed a bit of a back log of persons waiting to receive
their researchers card, so make sure you get there early.
Land Case Files
We decided to go ahead and tackle the Land Case Files first
because they required records to actually be pulled (ie, they are NOT on
microfilm). I do not remember if we knew this ahead of time, or if the lady at
the desk told us this when we first walked in. The reason it is important to
tackle the original documents first
is that these documents are only pulled at certain times of the day – 10, 11, 1:30 and 2:30 (and 3:30 W-F). And then
you have to wait at least an hour for the records to arrive. So you have to
plan accordingly. We walked into the Finding Aids Room right before 11, so we
had to fill out our request forms in a hurry. Luckily the archivist on staff at
the time showed us exactly how to fill out the forms. The BLM records we had
printed out ahead of time had all of the pertinent information we needed to
fill out the forms and we got most of our requests in by the 11 o’clock pull
time. The other requests were submitted for the 1:30 pull time. The archivist
reviews the forms and hands them over to another archivist who keys the
information into the computer. Read my previous blog post on Day
1 at NARA – Land Case Files – Part 1 if you would like more information on
ordering Land Case Files.
Military Records
and Microfilm
While we were waiting for the Land Case Files to be pulled,
we visited the microfilm room. Another Archivist greeted us here and we swiped
our researchers card when we walked in. This was when things got confusing. You
really have to go on the NARA.gov website to understand exactly what they have
for military records onsite at the Washington, D.C. Archives and what is on
microfilm and what is original records. Here are some of the lessons I learned
about military records and microfilms:
- Most of what NARA has is already on fold3.com and Ancestry.com now, with the exception of the pension records
- Fold3.com has more information than I found on NARA microfilm
- The NARA microfilm is easier to use than Fold3.com
- NARA has microfilm of the 1812 pension index
- The 1812 pension records are original records, not on microfilm
- NARA has Revolutionary War Records and Pensions on Microfilm
- NARA has Compiled service records of Union and Civil War soldiers
- NARA has Civil War Pensions of Union soldiers only (Conf. Pensions in State Archives)
Archivists or
Reference Librarians, whatever you call them!
Before I move on to the Research Room I want to say a few
things about the Archivists. I’m not sure if they are Archivists or Reference
Librarians because each person rotates through each post every two hours. One
advantage of this is that each person gains experience in each aspect of the
entire library. However, one disadvantage is that you run the risk that you end
up with no one person who is especially skilled in one area over another. The
first person we encountered in the microfilm room told us to look our stuff up
on the internet. This kind of frustrated me at first. Why did I drive 5 hours
to visit a place to learn about records I could have easily downloaded from the
internet? Well I learned later that he also neglected to tell us that there
actually WERE more to the 1812 records than what we saw in the microfilm – that
is, you had to actually order the 1812 pension records because they were
original records! By the time we were told this, it was too late to get our
order placed before the last pull time, but they assured us the records would
be waiting for us in the Research Room the following morning. So the moral of this story is that be sure to
ask the next librarian or archivist, whatever they call themselves, the same
question you asked the last person on duty, especially if you did not get the
answer you were looking for!
The Central
Research Room
Finally, we ordered Land Case Files and 1812 Pension records
which we learned at the end of our first day were actually original records that
had to be ordered and viewed in the Central Research Room. This is a room
located in #203 on the 2nd floor accessible by the elevator or
stairs. Access to this room and the rules around it were also confusing, but I
will try to explain it the best I can.
First of all, you have to put your bags and coats and stuff
in your locker before you go into the Central Research Room. You are only
allowed to take in your electronics like the camera, tripod, laptop, scanners
(flatbed only), pencil and looseleaf paper. Each piece of paper has to be
stamped, so only bring in what you need.
You are greeted by a security officer who scans your researcher
card and looks through your looseleaf papers and asks you to open your flatbed
scanner. You then have to get your looseleaf papers stamped at the desk. If it
is ok with you, they will staple them and then stamp just the back copy.
**Note: I did notice that each archivist does things a little differently. Some
will ask if it’s ok to staple your papers, others will not; some will staple
them, others will not and just stamp every page. Just be aware of this. ** Once you get your
papers stamped you find a researcher’s desk and wait for your name to be
called. When your name is called, you go up to the desk and you sign one of the
request forms you filled out (one form is usually good for the whole pack of
them you filled out, if they are all for the same kind of record), date it and
put the time on there. Then you sit back down and wait for the records to
arrive. The archivists retrieves your records and brings the cart to your desk.
You are allowed to place one box at a time on your desk and take out one record
at a time. Use a place holder!
You can scan the document, photocopy it, or take pictures of
it (without a flash). The photocopiers use your researchers card. So before you
go up to the Central Research Room, stop at the cashier’s office on the first
floor and put money on your researcher’s card. I added $10.00 to mine. Then
when you want to photocopy, just swipe your card, make your copies and the
money is automatically deducted. We could not figure out a way to tell how much
money we had remaining on our cards, but if you go over, you simply pay the
cashier the remainder of your balance.
Copies are made on the blue copy paper you may have heard
about. Although it doesn’t really look blue and I’m guessing it won’t affect
your ability to re-scan your copies once you are at home. (I have not tried
this yet).
You are allowed to leave the Central Research Room at any
time. They will keep your records for up to 3 days. You can keep your stuff at
your desk for up to an hour’s time absent, so if you want to go get lunch and
come back you can. You want to leave your looseleaf papers your desk so your
don’t have to get them restamped.
Your copies are not allowed to leave the room unless they
are put in a locked green bag! If you do have to leave for a few hours, then
you can have them put in a locked bag and then have the archivists hold your
bag for you until you can come back later. This is a nice convenience for its
patrons. Once you are ready to leave the Research Room, your documents are
locked in your green bag, your green bag is checked by the security officer,
along with your looseleaf pages, and then you are allowed to leave. You can put
your locked green bag in your locker if you have other research to do. When you
are ready to leave the Archives, you collect all of your personal belongings
from your locker and you go through security like you did when you came in. You
give your locked green bag to the security officer and they open it and pull
your items out, go through them one last time, then hand them over to you.
I think I’ve covered everything, but I’m sure there’s more
that I’ve forgotten. I have included a couple of photos below from inside the
Central Research Room #203. Please let me know if you have any comments or
questions below.
Liz looking for George Scwalls |
Fellow genealogist Craig Scott at NARA |
It is a bit overwhelming, isn't it. Thanks for the detail you are sharing. Illuminating.
ReplyDeleteOh yes, but I think you pretty much get the hang of it by the first day. After that it is smooth sailing.
ReplyDeleteI knew there were several steps to getting in, getting records and getting out but really didn't know what they were. Great info!
ReplyDeleteYeah, it was pretty confusing at first. I wasn't sure what I was supposed to do with the locked green bag at first. The 2nd day I just started asking more questions. The archivist kept giving me a hard time, asking me exactly what did I want to do with my copies????
ReplyDeleteThanks for sharing your experience, Ginger. I hope to make it to the National Archives before long, so it really helps to have some tips and inside information. Glad you had a successful trip!
ReplyDeleteYou're welcome Shelley! I hope to get some documents posted so people can see what I found as compared to what's on the internet...
ReplyDeleteThis is a fabulous series, Ginger. I've learned so much!
ReplyDeleteThanks Amy!
ReplyDeleteThanks for sharing your experience. Its been very interesting and Im sure it will be helpful if I ever make it there.
ReplyDeleteYou're welcome Michelle! Another thing I noticed is that each Archivist did things differently there, so who knows, by the time I go again, this may all have changed!
ReplyDelete